Cape Canaveral

Meeting Minutes For: AIAA Cape Canaveral Executive Council Members

January 24th, 2019 Council Meeting Agenda, 7:00pm to 8:00pm

Council Members in Attendance

Chairman: Matthew Zuk

Vice Chairman: Rachel Mocini

Secretary: Holly Petrucci

Treasurer: Taylor Dacko

Education Officer: Dr. Dave Fleming

STEM K-12 Officer: Taylor Fazzini

Public Policy Officer: Sharif Abdel-Magid

Career and Workforce Development Officer: Naveen Sri Uddanti

Young Professional Officer: Elizabeth Balga

Start: 7:03 pm

1. Minutes

• December 19, 2018 Meeting Minutes will be reviewed and approved electronically to give more time for feedback.
• January 2019 Treasurer’s will be reviewed and approved electronically.
• FIT Dinner Meeting
  • Student branch using PayPal for dinner meeting.
  • Matt will provide update needed for final numbers to caterer.
  • Guest Speaker, Greg Maholic (sp). Interstellar Travel.
  • Dinner Monday 5:30pm.
  • Find the link on the AIAA website.
  • Encourage people to attend. Hartley room.
  • Find the map on the FIT website.
  • Dave Fleming P.O.C.
• Brevard Regional Science Fairs
  • Taylor Fazzini, K-12.
  • Need people to volunteer.
  • First fair Saturday Feb 2^nd, Merritt Island. Feb 9, Merritt Island. Final one is the Feb. 23rd in Melbourne. (Dr. Fleming)
  • Need judges., Matt is sending out email to solicit more judges.

• Word to the judges – need full student name to send proper invitation out and/scholarship check out.
• Each scholarship is $200.00.

• Divine Mercy Space Day
  • Held on Feb 14^th. Thursday.
  • AIAA Cape Canaveral supporting, “Reach for the Stars” rocket competition.
  • 6,7,8^th
  • Volunteers are needed to help judge this event.
  • Doug Moore will be running the competition.
  • 54 students. Each student launches twice. 3 launch beds set up. Measure from a pin in the middle of the field to the launch vehicle. Must be within 50 feet of pin to qualify for Nationals in both rounds.
  • National winning student goes to Huntsville, Alabama for Space Camp.
  • To know more about the space day event, link on the engage website.
  • Parents volunteered.
• YP Symposium
  • Elizabeth – coordinating with YP’s to figure out an agenda, timeline to form a symposium/development day.
  • Late July early August.
  • Reference the section officers community - library, to form a committee.
  • Define it for our section. Verify policy and procedure – example given. Locate support under YP chairman/officer role.
  • Brainstorm a way to solicit representation from a few more companies. Soliciting donations/sponsorship.
  • Elizabeth-Email then add them to an informal committee.
    • NOTE: Student Conference in April
    • Key note speaker. Send out a survey to solicit topics that YPs should be learning for a value-added event. Naveen tag up with Elizabeth.
    • Naveen have anything please send to Elizabeth or Matt.
  • Spring Dinner Planning
    • Planning stage. Award type banquet to applaud our science fair recipients. (brain storming). Soliciting a point person to execute this event.
    • Programs director: Dennis. May, 2019 time frame.
  • Section Awards Rubric
    • New format for Cat 1 money we receive.
    • Supposed to be more transparent for our grading system and take the place for our annual report to include the section award.
      • Minimum tabs 1, 1a, 2, and 2a. rest of tabs are used for individual awards. Color codes – red mandatory.
    • Matt - put on google drive then send out link to share with team members.
    • Student Branch, Dr Fleming and Matt team up on this one.
      • Every committee person submit a draft and have it populated by next council meeting.
      • Next council meeting each officer can give their draft update on the section awards rubric.
    • New bylaws template. New governance model.
      • The council gave thumbs up.
      • The Region had no input. (generic - we are supposed to populate them section specific).
      • Example: Council has the power to set voting time lines.
    • Nominating committee will be initiated next council meeting.
  • Committee Reports
    • Contacts for student conference, requesting speakers setting & up tours. Rachel P.O.C. for the base. Dr. Fleming has contacts for Rachel.
      • Rachel has admin, table, table cloth.
    • YP N/A
    • Wednesday March 20^th, 2019 is Congressional Visit Day.
      • Registration is free.
      • People on council follow up with Sharif start setting up meeting up in DC.
      • Travel subsidy apps are due 1 FEB.
      • Matt to Sharif: State need for subsidy.
    • Taylor Fazzini
      • Email from k-12 national director educator of the year award.
      • Heard podcast: challenger lessons.
      • All experiments and lesson plans looking onto working with local schools and ERAU teachers for a ‘reach and teach’ space school lesson plan.
    • Fleming: talked about the dinner meeting – please register.
      • Student conference- 2 student branches are meeting in Cocoa Beach this week.
      • Planning for tour.
      • Suggestions for sponsorship package needed for Dr. Dave.
      • Trying to locate Delaware North for processing the people on to the base (KSC).
      • April time frame. 2 categories – review papers and other judges to be on site.
      • Matt reached out to Blue Origin for a tour - Matt will reach out again.
    • Naveen - serving remotely from Boston. Have further updates in the coming weeks. Ideas - funding events. Invest some of the money $200-$300 a month using for scholarship purposes. Matt: chapter does not have operating funds to support.
    • Taylor D. -1099 issue. Jim as a speaker. $1000. Honorarium.
      • Considered an employee/employer relationship. Hitting a deadline.
      • Taylor - Having an issue getting in touch with Jim.
    • Taylor F. Next Gen propose strategy to learn more about AIAA for nonmembers
      • Reach out to former college friends - survey.
      • Matt - email the link out to send out to professional network

End meeting: 8:04 pm.