Cape Canaveral

December 19, 2018

Meeting Minutes For: AIAA Cape Canaveral Executive Council Members

December 19, 2018 Council Meeting Minutes, 7:00 pm to 8:00 pm

Council Members in Attendance

Chairman: Matthew Zuk

Vice Chairman: Rachel Mocini

Secretary: Holly Petrucci

Treasurer: Taylor Dacko

Education Officer: Dr. Dave Fleming

Start: 7:03 pm

1. Minutes

• October 17, 2018 & November 14, 2018 meeting minutes were posted to the Engage website under the Cape Canaveral Section community library.
• The December 2018 Treasurer’s report was received. Taylor Dacko will post to the Engage website under the Cape Canaveral Officers community library after the meeting.
• Fall Dinner Recap
  • 75 people total included professional and non-members and students from F.I.T. & ERAU
  • Some Feedback Received: Attendees would have rather heard more about the moon landing than the film itself.
  • Matt recognized Rachel for here effort in executing the meeting, Great Job Rachel! Great gift idea.
  • Dennis has post pictures on the Google Drive and will work to post on the Engage site
  • Speaker honorarium comments: $1,000 honorarium fee.
• We received notification from AIAA HQ that local chapter are not supposed to any honorarium fee when requesting reimbursement of travel funds.
• A 1099 tax form must be filed, Taylor Dacko will complete this task.
• Holiday Social Recap
  • Coordinated by Jake and hosted at the Playalinda Brix Project
  • 7 people members attended
  • Event advertisement posted on Engage, Facebook, and Twitter.
  • $100 spent on food and nonalcoholic beverages. Matt paid cash which he width drew from bank account.
  • Social Conversation: Booster landing in water. Couple new faces. No pics.
• Brevard Country Regional Science Fairs
  • Organizer: Loren Kingsley from school district
  • Scholarships are $200 for the a single senior high school winner at each fair ($600 total)
  • Email and post on Engage to solicit for judges.
  • 1 fair per weekend Feb 2^nd , 9^th, & 23rd
  • A school official will announce the winner at each the award night.
• Region II Student Conference April 4^th - 5^th.
  • International Palms in Cocoa Beach.
  • FIT and ERAU Student Branches will co-host.
  • Director Kurt Polzin needs support from local section.
    • Local section to support on site judges.
    • Don’t have to go to the conference; paper submission judges
    • Planning committee is meeting regularly, Matt and Dave are a part of it
    • Matt has provided contacts from 7 companies to gain some sponsorship.
  • Dave Fleming suggests arranging a tour at Blue Origin or KSC.
    • Tours may not accept foreign national students.
    • Coordinate a lot earlier for Students to get on a tour.
    • End of registration 18 February for conference.
    • Time needed to vet foreign nationals
  • CCTS Engineering Technology Showcase
    • Matt received correspondence from CCTS.
      • Inquiry for someone to chair the event.
      • We could help plan the event.
      • Matt contacted Naveen (Officer) and YP’s.
    • Joint Technical Society to have speakers to get P.D. Units.
      • Cross-functional Training.
      • Needs a chair.
      • Planning stages.
    • Divine Mercy Space Day. February 14^th, 2019.
      • Reach for the Stars rocket competition
      • Past 2 years we have provided STEM support (mostly man power to execute activity)
      • Matt and Taylor think this is a good STEM outreach event
        • We agreed on a $250 donation to help buy rocket competition supplies
      • Pitched to integrate for 7 and 8 graders for the entire day.
      • Member participation is important, Kurt wants participation for this event.
      • Bob Cabana is invited to be the speaker.
      • O.C. is Doug Moore to supervise/execute the competition. Holly has contact info.
      • Planning meeting – Matt & Doug spoke with RFTS coordinator to get insight on the competition
        • Local winner gets a trip to Huntsville and a week at Space Camp.
      • Bylaws, Annual Award Template/Matrix
        • We have a new bylaws template.
        • Taylor Fazzini reviewed it on behalf of the section , no issued noted
        • Years past we do an annual report plus an award.
          • Now we have a Rubric.
        • Go to Engage - My Communities - Section Officers. “Library” under forms.
      • CAT III funding
        • Region II has received the 2018-2019 rebate from AIAA national.
        • Kurt is advocating for each section to submit 3 submissions by the end of the year.
        • $400-600 dollars for a new idea that will benefit the members to submit a Cat III request.
      • Committee Reports
        • Taylor – Remove “Bill McDonald” from bank account, Possible death certificate required?
        • Fleming. Email for the AIAA Essay contest Taylor Fazzini should have received an email.
          • Advisory board for the 2 student branches.
          • I.T & ERAU Alumni needed for an advisory board. 3-5 people to communicate to the student branches.
          • Rachel might support?
        • Appreciated Jim Hansen as Guest Speaker.
          • Matt get a hold of Sharif for bio cellular for payment information.

End of meeting. 7:36