AIAA understands the coronavirus outbreak is an evolving situation and we are aware of how the uncertainty affects your decision to participate in AIAA events and forums. We are monitoring the coronavirus impact and following recommendations by the World Health Organization (WHO), the Centers for Disease Control and Prevention (CDC), and local health organizations.
You will find cancellation updates to events on the AIAA website. In addition, AIAA will email registrants and post cancellation information to specific event websites.
Provided coronavirus-related conditions are stable, the Institute plans to have decisions made by 15 April for the AIAA DEFENSE Forum, by 15 April for the Aerospace Spotlight Awards Gala, and by 10 May for the AIAA AVIATION Forum. If coronavirus conditions worsen after these dates, AIAA reserves the right to cancel events to protect the health and safety of attendees.
The health and well-being of attendees and staff is a priority. AIAA is using the following criteria to inform its decision to hold or cancel an event:
1) The impact on the health and well-being of attendees—if there is an active outbreak in the area or if the region has an increased likelihood of COVID-19 infection
2) Event size
3) Event location
4) Travel policies of attendees’ companies
Cancellation rate of speakers, attendees, exhibitors and number of withdrawn papers
If AIAA cancels an event, the Institute will refund your registration in full.
If the event is held, AIAA plans to:
* Follow CDC and WHO guidelines
* Work with local agencies to safeguard attendee health
* Ensure the venue follows deep cleaning procedures, especially for "high touch" areas
* Have plans in place with local health providers in case an attendee becomes ill
We encourage everyone to follow the coronavirus safety guidelines set out by the WHO and CDC.
Sincerely,
Dan Dumbacher
AIAA Executive Director